Instructors

This page would be edited by Administrative staff and Instructors only. It comprises a list of available Instructors and charter pilots registered in the system, together with a set of action buttons next to each entry.

Add an Instructor / Charter pilot

An Instructor or charter pilot can be added into the Book-a-Flight system by clicking on the Instructor/Pilot icon and then clicking the plus icon .

You are then presented with a screen requiring values for each of the aspects of an instructor and/or charter pilot.

Details

The following details need to be completed:

• Member

To be created as an Instructor or charter pilot, there would already need to be a Members entry for the particular individual. Please choose the person from the available list.

• Type

Indicate if this person is an instructor, a charter pilot or both

• Description

This can contain whatever information is deemed pertinent. It may be the Instructor's Grade, or it may contain other information - such as "CFI" if appropriate

• Grade

The instructors grade, if applicable

• Dual Check

The date of expiry of this instructors dual check (format yyyy-mm-dd)

• Instructor Rating Expiry

The Instructor rating expiry date (format yyyy-mm-dd)

• Sales Code

The Pastel sales code if you are using sales codes for allocation within Pastel

• Gets eMail for

Indicate if this person gets sent email targeted at the CFI and / or the Safety Officer

• DG

The date of expiry of this person's Dangerous Goods certification

• CRM

The date of expiry of this person's CRM certification

• SEPT

The date of expiry of this person's SEPT certification

• Prof Check

The date of this person's next proficiency check

• Sort Order

Obsolete field - now managed by the sort order on the instructor listing screen above

• Display

This entry determines whether or not the Instructor appears on the booking sheet. Instructors appear on the sheet grouped below the aircraft.

Edit an Instructor

On the left of each item in the Instructor list is an edit icon. Click on the edit icon to edit any of the fields described above.

Activity

When viewing the list of Instructors / charter pilots, there is an Activity icon after the Edit icon. Since all flights are recorded, a full log is compiled and can be viewed here.

Instructor Availability

The third icon next to each Instructor name provides a further link to the Instructor Availability page. Availability can be edited by the Instructor, or on his behalf by an Administrator.

The booking system has a certain number of pages in the future, on which a person can make bookings. This is generally set to 28 days, but is controlled by the system configuration for a specific installation. In essence, the instructor availability template is used when a new page is added to the booking sheet each night. In other words, tonight a page will be added for 28 days time. Instructors will be marked available / unavailable on this new page based on their template settings for the day of the week in question.

This template, however, is only used when adding new pages to the booking sheet. Changes to the template do not affect the existing pages in the booking sheet. In other words, if today (say, a Monday) you change you template, and block out a set of slots on "Tuesdays" there will be no change to your booking sheet for tomorrow, as that page was already part of the booking sheet, and pilots may have made bookings for you in affected slots tomorrow. The changes you make to the template today are only used to block out the slots in pages as they are added to the booking sheet in 28 days time.

The bottom part of the instructor availability screen has a section headed "Update Availability By Date Range". In this section you can mark yourself available / unavailable for a specific date range, and this section affects the existing pages in the booking sheet. For this part, if you indicate that you are unavailable for a certain time window the system will check to see if any pilots have bookings with you in this window before marking you unavailable. If there are any bookings you will get a warning message indicating that you can not make yourself unavailable in this time window until you have canceled these bookings or moved the booking onto another instructor.

--Pamela@bookaflight.co.za 21:24, 1 June 2008 (SAST)