Booking Sheet
The Booking Sheet is generally the first interface into the Book a Flight system. It can be viewed whether you are logged in or not, and provides a general overview of facilities, bookings and availability for the selected period.
Booking Sheet Layout
The bulk of the Booking Sheet is made up of a table. Down the page are listed the aircraft, staff and facilities (such as meeting rooms) that are available for hire. Across the page, the booking sheet is divided into timeslots.
At the top of the table are some useful headers. In the top row on the left are a "rewind" arrow, a calendar and a "fast forward" arrow. The arrows allow you at any time to skip forward or backward one day, while the calendar instantly brings you back to the current date.
In the next field, the current date appears in bold red. By clicking on the down arrow, you can access a dropdown list that allows you to choose a date up to a month in the future.
In the final field in this top line, are listed various durations. The default view shows timeslots from 6am to 9pm. These links allow you to change the view to show, for example, midnight to noon only.
Information and Extras
At either end of the second line of the table the current time for sunrise and sunset are provided. In the middle is a simple page title, with a "Thought for the Day" below it. This may be a message that the club needs to pass to pilots before they next fly, or it may be some words of aviation humour / wisdom.
For ease of navigation, there is a gap between each section of the table. This generally contains some useful information for users of the system such as the latest METAR and TAF.
Logging in to the System
Above the table, is some header information listing the organization running the booking system, and showing some icons. At the left, you will see a house icon denoting a shortcut to the home page and a {what the heck is it} icon allowing the user to log in. If you are a club member, you will be provided with a username and password to log into the system.
Logging in allows users to Make a Booking, to update their data on the My Details page, to read the Club NOTAM list and so forth. Non-members are limited to the booking sheet itself and can only review the information.
The "Make a Booking" link is to be found at the top of the booking sheet. This enables the user to review resources before planning when to fly.
Booking Sheet Conventions
Availability is indicated on the booking sheet using a green background. A white background indicates timeslots where the resource is not available.
Bookings are shown as various coloured blocks, each colour having a significance. The name of the person who has made the booking, as well as some brief details, appear within each block. Where descriptive text is too long to fit in the block a "speech bubble" icon appears. Hovering over the icon causes the rest of the description to appear to the right of the text. To the left of the name of the person booking, a Green or Red Tag appears.
Working with your Own Bookings
Create a Booking
Click on the "Make a Booking" link. This causes the booking form to appear above the booking sheet. Fill in each of the following fields by making your selection from the available drop-down lists:
- Date
- Aircraft
- Instructor
- Resource
- Starting at
- Duration
Then fill in the comment field. This should detail the type of flight. In the case of an instructional flight, the exercise or exercises to be covered can be entered.
Edit the Booking
If you are logged into the system, you may edit any future booking. On the booking sheet