Members

The Member link allows information on each club member, student, instructor or staff member to be captured. Every user of the system must be created as a Member. Administrative staff can create new Members who thereafter can update themselves. The distinction between Member types is handled in the "Club Details" section of the membership form.

Personal Details

The personal details section is relatively straightforward and should be completed according to the descriptions of each field. Once an entry has been created for him, any ordinary member or student can access and update his own Personal Details. Generally, a Temporary member cannot alter this information.

License Details

The License Details can also be edited by the member. Generally, an instructor would assist an ab initio pilot with this information.

If any of the details in the Personal or License details are edited by the member or by an instructor, an email is generated and forwarded to the selected administrative address of the club. This allows for incomplete information to be challenged, and items such as license information to be verified.

Club Details

The Club Details section is administered by the club or association to whom the Book-a-Flight system belongs. Ths portion of the information is not editable by the member / student himself.

Security information is also held here. The field "user level" is used to determine the category of member that has been configured. The categories are as follows:

• 1 Temporary or Introductory Member

This classification is designed for members/students who will do very little with the system and are not likely to have a long-term relationship with the club or training organization. They are able to green-tag themselves, and to sign out aircraft, but there is no other functionality available to them.

• 2 Normal member

This category of user can make and cancel bookings on their own behalf, book out aircraft, edit their personal information, etc. An administrative user would generally provide such a user with a login name and password for the system.

• 8 Instructor

An instructor can do all of the above, as well as make bookings for other members/students. This account level can change certain member details and edit certain aspects of the aircraft information.

• 9 Administrator

An Administrator can perform any of the tasks available on the system. This includes providing passwords to other user accounts, setting their security levels, assigining them an accounting code and so forth. An administrator is able to "ground" a member or student as well as to update critical information that would prevent green-tagging, such as Membership and Insurance expiry dates.

Numbers between 3 and 7 are reserved for future use.