Flights

The flights screen contains summary information about all flights that have not been exported from the booking system. On this screen you are able to view details about each of the bookings that have been concluded, and can link through to the authorisation sheet and the invoice for each booking.

From these details you are able to capture the flight information into your accounts program, to generate final invoicing and/or general ledger details for flights and pilots.

Exporting to Pastel

It is possible to extract information about a flights into an interface file, for bulk import into your accounts package. To export invoice date to the accounts package, tick the box next to each of the flights you are wanting to transfer and then click on the button on the bottom of the page. The system will then generate in interface file and deliver it according to the option selected in the EXPORTPASTELTO configuration option in the system configuration screen. This is either an email address (in which case the export file is sent as an email attachment) or the word FILE, in which case th exported file is downloaded immediately to the computer of the person initiating the export.

Import into Pastel

To import the invoice details into pastel

• Open your company accounts in Pastel
• Select Process -> Customers from the main menu
• Select document type "Tax Invoice"
• Click on the "batch" button
• Select "import"
• navigate to the file exported from the booking system
• click on the "Process" button.

The system will now import the booking sheet invoices from the interface file. Pastel will issue an error message if any of the codes sent from the Book A Flight system do not match codes in Pastel.