Aircraft
This page would be edited by Administrative staff and Instructors only. It comprises a list of available aircraft. Below that is a link labelled "Manage Types" which contains a list of all the aircraft types in the fleet.
Add an Aircraft
Aircraft can be added into the Book-a-Flight system by clicking on the aircraft icon 
and then clicking the plus icon 
.
The system attempts to include all of the most critical information regarding each aircraft.
Aircraft Details
The first part of the form which appears when the plus icon is clicked, needs to be completed. The fields are as follows:
- Registration
- This field contains the registration of the aircraft, for example ZS-YLR for the aircraft in our example (based on Old Yeller, the P51 Mustang made famous by Bob Hoover)
- Name
- The aircraft name might well be the same as the registration, or it could differ.
- Description
- This field could contain a fuller description of the aircraft.
- Type
- There is a separately maintained type list to ensure all aircraft are correctly sorted into the appropriate type. This field therefore offers a drop-down list. To add or edit types please see below under "Maintain Types"
- Normal Rate
- This would be the standard rate at which the aircraft is hired out. In the case of a club, this might be a special rate specifically for club members.
- Temp Rate
- Often used to set a more expensive rate for non-members
- Intro Flight
- This is a flat rate specifically for Intro flights, and is often set at the cost of one hour
- Next MPI Date
- The date of the next MPI
- Next MPI At
- The hours at which the MPI is due
- Seats
- The number of available seats in the aircraft
- BEM
- The basic empty mass of the aircraft in kilograms
- MAUW
- The max all up weight of the aircraft in kilograms
- Fuel Capacity
- Total fuel capacity in gallons
- Fuel Consumption
- Average Fuel consumption in gallons per hour
- Sort Order
- An alphanumeric sort uses this field to determine the sequence in which the aircraft will appear in any list. So for example this might be used to group 2-seaters together, ahead of 4 or 6 seaters.
- Display
- The setting in this field governs whether or not the aircraft will appear on the booking sheet.
The second part of the form shows some calculations arrived at using the information gathered on the form. This is by no means intended to replace a detailed mass and balance.
Edit an Aircraft
On the left of each item in the aircraft list is an edit icon. Click on the edit icon 
to edit any of the fields described above.
Maintain Types
Click on "Maintain Type" to view the Type list. The plus icon can be used to add a type. For each type the necessary fields are:
- Type Name
- ICAO Type Name
- Manufacturer
- Description
Against each type you also need to enter necessary data to support the mass and balance calculations for the flight authorisation sheet.
Mass and Balance Stations
You need to enter the various seat stations as "seat1", "seat2", "seat3" and "seat4".
You can then add any additional stations you may require, for example "fuel", "baggage" etc.
For each station the station description and arm are mandatory fields. The weight limit is optional.
Please enter arms in inches and weights in lbs.
CoG Limits
You need to enter the coordinate reference points for the lines that make up the CoG limits graph for the aircraft type. Please ensure that you start at the bottom left hand corner of the graph and proceed clockwise from there.
Folio
When viewing the list of aircraft, there is a Folio icon 
after the Edit icon. Since all flights are recorded, a full log is compiled and can be viewed here.
Flights are listed for one month at a time. The default is to show flights for the current month. A link exists to the previous month. If the previous month is selected, flights for that month will be listed. A link will then exist for the month prior to that, as well as one to take the user back to the current month. As one moves back in time, there will be links for the month before and after the month being viewed.
Edit Folio Entries
An entry in a flight folio may be edited or deleted 
. If a Flight Folio has been completed incorrectly by a student or pilot, this is where corrections can be made.
Book Aircraft Maintenance
The third icon next to each aircraft name is the maintenance icon 
. This is selected in order to schedule maintenance for the aircraft.
A description of the maintenance to be carried out is filled in. The next two fields are a date and a time field. These should be set to the anticipated start of the planned maintenance. For unplanned maintenance the present date and time should be set.
In the next two fields - also a date and a time field - the anticipated end date and time for the maintenance should be entered.
Once this form has been completed, the aircraft is "booked" for maintenance on the booking sheet. It will override any other booked utilization for the selected time period. Bookings which were already in place against the aircraft which needs to be maintained will be highlighted in yellow and will need to be cancelled or rescheduled.